Legal Secretary/Paralegal

Theodore H. Lavit and Associates
224 North Spalding Avenue
Lebanon, KY 40033

📌 Job Title: Legal Secretary

📝 Job Summary:
A legal secretary supports attorneys by preparing legal documents 📄, managing schedules 📅, maintaining case files 🗂️, and ensuring smooth day-to-day operations within a legal office ⚖️.
This role requires strong organizational skills 🧠, attention to detail 🔍, and familiarity with legal terminology and procedures.

🔑 Key Responsibilities:

• ✍️ Prepare, format, and proofread legal documents (contracts, briefs, pleadings)
• 🏛️ File legal documents with courts (electronically 💻 or in person)
• 📆 Manage attorneys’ calendars, appointments, and deadlines
• 🤝 Coordinate meetings, hearings, and depositions
• 📧 Handle client correspondence (emails, phone calls, letters)
• 🗃️ Maintain and organize case files and legal records
• 🔎 Conduct basic legal research when required
• 🎤 Transcribe dictation and meeting notes
• 💵 Process billing, invoices, and expense reports
• ✅ Ensure compliance with court procedures and deadlines

🎓 Required Skills & Qualifications:

• 🎓 High school diploma (associate’s degree or legal studies certificate preferred)
• 💼 Minimum 1 year experience as a secretary or administrative assistant (legal experience preferred)
• 📚 Knowledge of legal terminology, court systems, and procedures
• 💻 Proficiency in Microsoft Office (Word, Excel, Outlook)
• 🖥️ Familiarity with legal software (case management systems)
• 🗣️ Excellent written and verbal communication skills
• 📊 Strong organizational and multitasking abilities
• 🔍 High attention to detail and accuracy
• 🔒 Ability to handle confidential information

🌟 Key Competencies:

• ⏳ Time management and prioritization
• 🤝 Professional communication
• 🤫 Confidentiality and discretion
• 🧩 Problem-solving skills
• ⚡ Ability to work under pressure and meet deadlines

💰 Salary:

• 💵 Based on experience

⏰ Schedule:

• 🕗 First Shift / Weekdays
• 🗓️ Hours: 8:00 AM – 5:00 PM

🎁 Benefits:

• 🌴 Paid Vacation
• 🎉 Paid Holidays

📨 How to Apply:

• Send your resume to: 📧 tlavit@windstream.net