Part-time Executive Assistant

Marion County Chamber of Commerce
Part-time Executive Assistant 
Lebanon, KY United States of America

The Executive Assistant provides a variety of support to the Executive Director for Chamber
initiatives including managing invoicing of members, event preparation, marketing, membership,
communications, and general office support.
This position is paid hourly and reports directly to the Executive Director. The position averages 24
hours per week, with occasional support at some early evening and weekend events (including Ham
Days).
Requirements:
• Experience working in an office/professional environment
• Collaborative and energetic
• Ability to simultaneously juggle multiple tasks
• Well-organized with a keen attention to detail
• Excellent writing and communication skills
• Takes initiative, highly organized, good follow through
• Ability to operate autonomously with minimal supervision
• Must be proficient with Office, including Word, Excel, Outlook
• Experience with WordPress, graphics programs, and QuickBooks a plus
Responsibilities may include but not limited to the following:
Financial Management Support:
• Input new members into systems and follow up by phone and email for welcome email and
ribbon cutting support.
• Generate member invoices and provide timely follow up via phone or email if bill is unpaid
• Process bill payments in QuickBooks
Events:
• Assist with planning events by organizing RSVPs, sending reminders, creating and printing
name tags and send post event survey as appropriate.
• Maintain Chamber Facebook and Instagram pages. Create events on Facebook and
Instagram and promote through a series of posts and sponsored posts.
• Prepare and help with the distribution of materials needed for events such as emails,
invitations, fliers and tickets as needed.
• Handle event media, from writing and distributing press release prior to event to taking
event photos and posting on Facebook and Instagram within 48 hours of the event.
• Send thank you notes and follow up on unpaid sponsors in a timely fashion.
Membership:
• Assist with recruiting and retaining members
2 | Page
• Create monthly membership newsletter, and regular marketing emails.
• Remain active on member social media and share pertinent posts as needed.
• Update the distribution contacts list.
• Maintain membership materials including letter of welcome, chamber events calendar list
and membership application. Mail materials to new members/businesses, and follow up on
leads over the phone.
• Ensure all new members’ profiles are inputted correctly into the Membership Directory in a
timely fashion and follow up for missing information.
• Update the membership discounts online and reach out to members and encourage
participation.
Office Support:
• Greet guests and answer incoming phone calls
• Track and maintain office supplies inventory
• General mail responsibilities

Deadline to apply March 27th.  Send resume to director@marioncountykychamber.com