Website Peterson Farms

Peterson Farms Job Description Summary
Job Title: Executive Assistant
Status: Full-Time
Reports To: CEO
Required Work Hours/Days: 8:00 am to 5:00 pm; Monday through Friday
Provide high-level administrative support by handling information requests, performing clerical
functions such as preparing correspondence, receiving visitors, arranging conference calls, and
scheduling meetings.
Executive Assistant Duties and Responsibilities:
• Greet guests, answer phones, direct calls, and provide basic company information
• Perform clerical duties, sort mail, maintain and organize physical and digital documents,
photocopy, fax, collate, etc., as needed.
• Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as
• Plans/organizes and implements events such as meetings, daily employee lunch orders, business
luncheons, client dinners, employee team building activities, and special projects
• Manages executive schedule and acts as liaison for executive team
• Prepares reports, presentations, and data, as well as maintaining files, records, and
correspondence for meetings
• Handles confidential information
• Prepares information and research for executive needs
• Landlord Liaison – includes preparation of leases, timeline management, and communication
between landlords, executive team, and accounting
• Coordinate device management for staff issued phones and tablets
• Assist Human Resources with general functions
Executive Assistant Skills:
• Comfortable in a fast-paced environment with multiple tasks and projects at hand
• Able to organize and manage large amounts of files, tasks, schedules, and information
• Self-directed and able to work without supervision
• Energetic and eager to tackle new projects and ideas
• Comfortable in both a leadership and team-player role
• Answers phone inquiries, directs calls for executive team
• Able to perform all clerical duties, maintaining files and confidential information, organizing
documents as needed
• Experience with leases, contracts and legal documents is a plus.
Executive Assistant Requirements and Qualifications
• Three to five years’ prior experience in mid- to senior-level administration, legal office, business,
management, or related field
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Excellent written and verbal communication skills
• Able to concentrate on multiple problems/tasks at once
• Excellent time management and prioritization skills
• Valid driver’s license and safe driving record required

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