Administrative Assistant Full-Time

Confidential Employer|
Administrative Assistant
Springfield, KY

Please send resume to terri.thomas@marioncountyky.gov

Duties and Responsibilities:

• Organizing and Managing Information: Administrative assistants are responsible for maintaining accurate and up-to-date records, files, and databases. They organize documents, reports, and correspondence, ensuring easy retrieval when needed.
• Scheduling and Calendar Management: Coordinating appointments, meetings, and events. This includes sending out invitations, reserving meeting spaces, and handling any necessary logistical arrangements.
• Communication Handling: Administrative assistants handle incoming calls, emails, and messages, directing them to the appropriate parties or providing information as needed. They may draft emails, memos, and other written communications on behalf of their supervisors.
• Office Coordination: Keeping the office environment running smoothly is a key responsibility. This involves managing office supplies, ensuring equipment is operational, and arranging for any necessary repairs or maintenance.
• Data Entry and Record Keeping: Administrative assistants often perform data entry tasks, inputting information accurately into spreadsheets, databases, or other systems. They maintain organized records and assist in generating reports when needed.
• Document Preparation: They assist in preparing documents, presentations, and reports, often using software like Microsoft Office Suite. This may involve formatting, proofreading, and ensuring the final product meets professional standards.
• Client and Visitor Relations: Administrative assistants often serve as the initial point of contact for clients, visitors, and vendors. They greet guests, provide necessary information, and ensure a positive and welcoming experience.
• Basic Financial Tasks: Some administrative assistants handle basic financial tasks such as processing invoices, tracking expenses, and maintaining budget spreadsheets. They may collaborate with the finance department to ensure accurate financial records.

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• Confidentiality and Discretion: Due to their involvement in sensitive information, administrative assistants are required to maintain a high level of confidentiality and discretion in handling both internal and external.