Website Spring View Hospital

Spring View Hospital

Job Description/Performance and Competency Evaluation

SECTION I: Employee Information and Job Description

Name:

EmpID:

Position Title:   Inventory & Receiving Tech

Job Code:  006

Department:     Materials Management

Manager/Director:  Director, Central Supply

 

 

 

Use of this Document:

    ___  Job Description Approval

    ___  Job Description Acknowledgement

    ___  Annual Evaluation

 

 

Review Period:   From:________   To:__________

 

Revision Date:  August 2013

 Primary Duties and Responsibilities: The incumbent is to present for work in a timely manner, groomed professionally, and perform their job function in accordance with all Spring View Hospital standards of performance, policies and procedures.  Each employee is responsible for upholding the Spring View Hospital Values, namely: respect for every individual, delivery of quality service, constant pursuit of excellence and commitment to integrity.  In addition, each employee is responsible to abide by and uphold the Spring View Hospital Standards of Performance.

The role of the Inventory and Receiving Tech is to provide effective and efficient services to the hospital and ancillary departments, coordinate warehouse inventory in order to reflect accuracy, assess and adjust as needed to provide quality service and complete assignments properly.  The Tech utilizes the Materials Management SMART System & Optiflex to manage supply inventory in patient care areas, enters patient charge data into system, distributes supplies to ancillary departments, provides errand service as needed and utilizes purchasing card for procurement of supply purchase, maintains inventory par levels, and coordinates shipping and receiving functions.

The Inventory and Receiving Tech will provide back-up support to staff, procures supplies for hospital, follows up on any purchase order placed, and directs internal and external customers to appropriate areas and acts as a receptionist.  This position requires taking responsibility within appropriate guidelines, prioritizing duties, teamwork and flexibility.

Minimum Qualifications:

  • Two year degree in business or related field.
  • Three years in Materials Management services.
  • Demonstrated knowledge of data entry, verbal and written communications skills, and mathematical skills.
  • Previous experience in a warehouse with a computerized inventory is desirable but not essential.
  • Must be able to make judgements in regards to prioritizing duties.

Physical Requirements/Workplace Conditions:  Put “x” in box which applies for each action.

Frequency: N = Never (0%), O = Occasionally (1% – 33%), F = Frequently (34% – 66%), C = Continuously (67% – 100%)

 

Action N O F C Action N O F C
* Carrying     X   Walking       X
* Pushing     X   Balance     X  
* Pulling     X   Half Kneeling     X  
* Lifting       X Crawling     X  
Hazardous Materials Exposure (Chemical)     X   Elevated Work     X  
Kneeling     X   Stair Climbing     X  
Step Ladder     X   Climbing     X  
Bio-Hazardous Materials Exposure (Bloodborne Pathogens)     X   Non-Climate Controlled Environmental Exposure   X    
Crouching

X

Color Vision Required: _X__ Yes  ___No
*Weight Requirement: (What is maximum amount of pounds that will be pushed, pulled, lifted or carried?) 350 lbs. Vision Requirements: (check if applicable):

__X__ Near __X__ Far

Talking and hearing are required constantly for telephone calls, intercom calls, and monitoring patients and equipment.

 

 

Acknowledgement:       I have received a copy of the job description for this position and acknowledge that I meet the physical requirements.  I will perform to the best of my ability to meet the guidelines, expectations and standards listed herein.

Signature:_____________________________________________________________                   Date:______________

 

PERFORMANCE RATING CRITERIA (Used for Sections II and III)

1 = UNSATISFACTORY: Consistently falls short of performance standards.

2 = OCCASIONALLY MEETS EXPECTATIONS – NEEDS IMPROVEMENT: Sometimes meets the performance standards.  Seldom exceeds and sometimes falls short of desired results. Lacks appropriate level of skills or is inexperienced/still learning the scope of the job.

3 = MEETS EXPECTATIONS: Meets all relevant performance standards.  Seldom exceeds or falls short of desired results.

4 = EXCEEDS EXPECTATIONS: Consistently meets and sometimes exceeds all relevant performance standards.  Shows initiative and versatility, works collaboratively, has strong technical & interpersonal skills or has achieved significant improvement in these areas.

5 = EXCEPTIONAL: Consistently meets and often exceeds all relevant performance standards.  Provides leadership, fosters   teamwork, is highly productive, innovative, responsive and generates top quality work.  Active in industry-related professional and/or community groups.

 SECTION II: Primary Job Behaviors  

JOB BEHAVIOR CRITERIA

RATING
  1. Manages time effectively and efficiently; produces work that is accurate, neat, and complete.
  1. Performs well under stress and emergency situations.
  1. Solves problems and meets objectives before being asked or required to do so. Communicates problems and opportunities for improvement to supervisor or others as appropriate.  Provides input and suggestions in a professional manner.
  1. Develops and maintains positive working relationships with others. Tries to help others when needed; responds to concerns from co-workers in a positive, friendly manner.
  1. Accepts change and learns new assignments quickly.
  1. Serves as a resource person if asked and assists in orienting new employees.
  1. Demonstrates an attitude, communication style, and commitment to co-workers that reflects the value of Respect for Every Individual’.
  1. Maintains the highest standards of privacy and confidentiality; constantly strives to do the right thing in accordance with the ‘Commitment to Integrity’ value.
  1. Ensures the mission of ‘Delivery of Quality Service’ by promptly answering call lights (where applicable), working to eliminate unnecessary customer waiting, apologizing and updating family members/patients, and customers when there are delays; displays safety awareness at all times, and practices service recovery during times when we have failed to meet or exceed a customer’s expectations.
  1. Continuously strives for ‘Constant Pursuit of Excellence’ by maintaining a neat and professional appearance at all times, greeting customers with a warm and friendly smile, and ensuring facility and environmental appearance by picking up and disposing of any litter, cleaning up spills, and reporting all issues regarding facility appearance to the appropriate department.
  1. Communicates problems and opportunities for improvement to supervisor or others as appropriate.  Provides input and suggestions in a professional manner
  1. Demonstrates a proactive commitment to environmental and patient safety and reduction in medical errors.
  1. Complies with annual requirements for employment as defined by Spring View Hospital policy (licensing, annual education, etc.).
  1. Maintains confidentiality of patient and employee information. Shares information only in accordance with policy.
5 if meets expectations or  1 if not
  1. Attends departmental staff meetings, in-service classes and committee meetings as assigned; must attend a minimum of 80% of departmental meetings.
5 if meets expectations or  1 if not
  1. Actively demonstrates the AIDET component of ACKNOWLEDGING others when interacting with staff, physicians, patients, visitors and other customers.
5 if meets expectations or  1 if not

 

  1. Actively demonstrates the AIDET component of INTRODUCING his/herself when interacting with staff, physicians, patients, visitors and other customers.
5 if meets expectations or  1 if not

 

  1. Actively demonstrates the AIDET component of communicating DURATION (length of time with regard to procedures and requests) when interacting with staff, physicians, patients, visitors and other customers.
5 if meets expectations or  1 if not
  1. Actively demonstrates the AIDET component of EXPLANATION of procedures and requests when interacting with staff, physicians, patients, visitors and other customers.
5 if meets expectations or  1 if not

 

  1. Actively demonstrates the AIDET component of THANK YOU (thanking staff, physicians, patients, visitors and other customers) in general communication.
5 if meets expectations or  1 if not

 

    TOTAL RATING     ¸           NUMBER OF         =        AVERAGE      x     RELATIVE     =      PERFORMANCE

POINTS                      JOB FUNCTIONS                SCORE                    WEIGHT                               INDEX

 

______________                           20                          __________                     .40                        _________

 

 

COMMENTS:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

PLEASE NOTE: RATINGS OF 1 AND  5  REQUIRE WRITTEN COMMENTS AND SPECIFIC EXAMPLES OF PERFORMANCE NOTED IN THE COMMENTS SECTION ABOVE.  AN AVERAGE SCORE OF 2 OR LESS REQUIRES PLACEMENT OF THE EMPLOYEE ON A PERFORMANCE IMPROVEMENT PLAN.   AN AVERAGE SCORE BETWEEN 2.1 AND 3 MAY RESULT IN PLACEMENT OF THE EMPLOYEE ON A PERFORMANCE IMPROVEMENT PLAN.

To apply for this job email your details to kaye.mckinney@lpnt.net